BLUE MESA RECREATION ASSOCIATION
POLICIES & PROCEDURES
RESPONSIBLE GOVERNANCE
CONDUCT OF MEETINGS
Per Senate Bill 05-100, 2005
SECTION 7, 38-33.3-209.5:
Adopt policies, procedures, and rules and regulations concerning:
Conduct of Meetings
Bylaws Article VIII, Meetings:
LOCATION:
All meetings of the Board of Directors shall be held within the limits of the Blue Mesa Subdivision or the City of Gunnison, State of Colorado, or such other place as may be designated by the Board of Directors.
FREQUENCY:
The Board of Directors shall meet at such times as they may from time to time determine.
NOTICE:
A meeting may be called any time by the President or any of the three Directors upon three days written notice to all Directors, served personally or by mail or telegram.
WAIVER:
Any Director may at any time waive the notice required to be given under these bylaws whenever all the directors of the Association shall be present at any meeting however called or shall sign a written consent thereto or approval thereof the acts of such meeting shall be as valid and binding as if regularly called and provided herein.
QUORUM:
At all meetings of the Board of Directors, four directors shall be required to constitute a quorum for the transaction of business.
ORDER OF BUSINESS:
The order of business of any meeting of the Board of Directors shall be as they may determine at the time.
Bylaws Article IX, Membership Meetings:
ANNUAL MEETING:
A regular annual meeting of the members of the Association shall be held in July of each year in the State of Colorado at the Blue Mesa Recreation Association club house.
LOCATION:
Place of the meeting shall be shown on the notice to the members of such meeting.
SPECIAL MEETINGS:
Special meetings of the members of the Association may be called at any time by resolution of the Board of Directors or upon the written request of not less than one-third of the members, or otherwise as may be provided by the law.
WRITTEN NOTICE:
A written or printed notice of all regular or special meetings of the members shall be prepared by the Secretary of the Association and delivered personally to each member or mailed to the last known post office address of record of each member not less than 30 days nor more than 60 days before the date of such meeting. No publication of such notice shall be necessary except as may be required by law. All notices of special meetings shall state the object of the meeting and no business may be transacted at any special meeting except that stated in the notice thereof.
QUORUM:
At all meetings of the members, 40% of all the votes of the members must be represented either in person or by written proxy in order to constitute a quorum for the transaction of business. If less than a quorum is present, the meeting may be adjourned until some subsequent date, no more than 60 days following the preceding meeting and a quorum shall then constitute one-half of the required quorum of the preceding meeting.
PROXY:
Representation by written proxy shall be allowed and the instrument authorizing the proxy to act at the meeting shall be exhibited at the time of such meeting when called for and filed with the Secretary.
VOTING:
Members shall be entitled to one vote for each lot owned, provided however that cumulative voting shall not be permitted in the election of officers.
WAIVER OF NOTICE:
Any member may at any time waive any notice required to be given under these by-laws and if all the members in writing waive notice of any annual or special meeting, no notice of such meeting shall be required except as otherwise provided by law and all meetings of members at which all members are present in person or by proxy and sign a written consent thereto on the records thereof shall be legally valid for all purposes whether or not previous notice had been given; and at such meetings an Association action may be taken except as otherwise provided by law.
In witness hereof, the undersigned has executed this Conduct of Meetings Policy the 20th day of October, 2007.
BLUE MESA RECREATION ASSOCIATION
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President